Workflow maps provide the workflow states of the selected M-Files workflow as green symbols in the libraries tab. You can drag them onto the canvas from the right-hand side. Note that every WF state can only be used once on the map.
Workflow Nodes are shown with the standard M-Files icon which you can set in the built-in value list “Workflow state” in M-Files Admin (see M-Files User Guide). If you do not want to display these icons you can deactivate them by using Hide MF-icon.
When you drop a workflow state symbol onto the canvas the system automatically checks, if there are state transitions that allow you to draw a line.
You can sort the workflow states by name or ID to see them in the right order even if their names are not sorted right.
The symbols are pre-defined with dynamic values that change the color and line style based on conditions of the 'associated object'. These colors can be changed manually.
The Save and Configure dialog (see Save and Configure) provides a tab to specify and enable/disable additional behavior:
If you do not like this to be displayed select and delete the yellow rectangle, or disable the functionality all together in the 'Save and Configure' dialog box. All yellow rectangles will be removed from your map.
Workflow maps are recalculated in the preview and some rules apply anytime you select an object on the workflow path. Here are some best practices suggestions:
Do not confuse workflow maps (which interpret a selected object and dynamically zoom or highlight the current state) with maps displayed for a workflow or some worksteps as guidelines or cheat sheets. The latter can be configured by Admins so you have the privilege to assign a map to one or multiple workflows. This can be a regular map or a workflow map. To enable this function go to the 'Save and Configure' dialog of the map you want to dynamically show.
Show with Workflow
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The map will be added to the central configuration and the map display will be executed after re-login when you select an object which travels on the desired workflow path AND is in one of the selected states. A typical use is a tab with “WORKSTEP” that gives you some tips about the current state and where to learn more.
Note: The functionality to configure maps to show a workflow is only available to Administrators. The link between the workflow and the map is stored in the central configuration - see here . And it is applied in the Client after re-login.-